Suspension of all face-to-face teaching from Monday 26 October until Thursday 19 November included

The authorities of the Wallonia-Brussels Federation announced on Friday 23 October the suspension of all face-to-face courses, including those of BA1, for higher education from Monday 26 October until 19 November 2020 included. We will keep you informed of the practical consequences of this decision as soon as possible.

Practical information

Get in touch with ULB services

Please communicate by way of an email. 
Use the search tool, 'directory' option to find your correspondent.

Libraries

The libraries remain open :

  • Opening hours and occupancy rate can be found on the libraries’ website ;
  • Seat booking is mandatory and strictly reserved to ULB members via the Affluences App;
  • On-site and digital resources remain accessible as usual ;
  • Home loans, on-site document consultation and on-demand digitization services are reinstated to their usual terms and conditions..


More information: https://bib.ulb.be/

In addition to the seating in our libraries, study halls have been opened on all campuses.

  • Some changes were made in some of our libraries’ opening hours (in effect as of 26 October 2020) :
    • Humanities library (Solbosch): Monday-Friday 10 am - 8 pm, Saturday 10 am-  5 pm
    • Health Sciences library (Erasme): Monday-Friday 9 am - 8 pm, Saturday 9 am - 6pm
    • Architecture (Flagey), Sciences and Pharmaceutical Sciences libraries (La Plaine): Monday-Friday 9 am - 5 pm
    • Law library: the opening hours remain unchanged


Anyone who does not comply with the obligation to wear a mask and to keep a distance of 1.50m is liable to immediate expulsion from the premises.


 

Restaurants

The University’s restaurants are closed and turned into study halls where you may interact, digitally, with your professors and classmates.
  • These spaces are entirely dedicated to individual study and are in no way meeting places.
  • Sanitary measures (a 1,5m distance, use of a mask) must be strictly respected.
  • Group work cannot, therefore, be carried out via physical meetings of several students in these premises.

Please check our Restaurants and shops page.
 

Sports

All ULB Sports activities are suspended from 26 October to 19 November 2020, included. 

 

ULB Medical services

The Medical Service of the Solbosch campus is open by appointment only and under certain conditions.

Before going to the Medical Service, please note that:
  • you must make an appointment by telephone only (02 650 29 29, Monday to Friday, from 9 AM to 4 PM). No access will be allowed without an appointment;
  • you must go into the consultation alone;
  • you must wear a mask to enter the building;
  • if you present COVID-19 symptoms, you will not be admitted in the waiting room. You will be able to contact a general practitioner during his consultation hours (call 02 650 29 29).
Sanitary measures will be put in place in the building (regular cleaning of the premises, systematic disinfection of equipment and furniture, etc.).

Outside calling hours, three useful numbers are available:
  • On-call GPs in Brussels: 02 201 22 22
  • On-call GPs: 1733 (more info: www.1733.be)
  • FPS Health: 0800 14 689
 

Psychological support for students

The Mental Health Service at ULB (SSM-ULB) currently remains open and organises stand-by duty for crisis situations and the follow-up of its patients, on its 3 sites (Psycampus, La Plaine, the Guidance centre).  The SSM-ULB gives priority to tele/video consultations but will meet with patients if the situation requires it and if a meeting seems to be able to provide adequate and sufficient help.

Students can contact the SSM-ULB from Monday to Friday between 9 am and 5 pm by phone or email ONLY:
 
At Psycampus :

02/650 20 25, psycampus@ssmulb.be
Av A Buyl 127, 1050 Ixelles

At la Plaine :

02/650 59 26,  laplaine@ssmulb.be
Campus de la Plaine, blvd du Triomphe, Accès n°2, bâtiment HB, 1050 - Bruxelles

At the centre de Guidance :

02/503 15 56, centredeguidance@ssmulb.be
Rue Haute, 293, 1000 – Bruxelles

 

Help from the Student Social Service (SSE)

  • The Student Social Service can be requested by any student of the University facing financial, family, legal and/or administrative problems. The SSE has precise and varied information that the student will be able to use in the best possible way to organise his or her life during the period of study. It can also grant a whole range of social assistance.
  • In the current situation, you may be experiencing exceptional financial problems. If this is the case, do not hesitate to contact the Student Social Services Department by e-mail at sse@ulb.be.)
  • More information on the ULB website or via sse@ulb.be.
 

Rent and accommodation

If you have difficulties in honouring your rent, we ask you to contact the ULB Student Social Service as soon as possible. Together with you, they will analyse your particular situation and decide on the assistance that can be granted to you.

Legal help

If you are looking for support for legal advice, you can contact the Asbl “Quid”. It is a specific university platform that can answer students’ legal questions. You can contact the people who are responsible by email to the following address quid.ulb@gmail.com.
 

Study assistance and support

The SAA (Service d'accompagnement aux apprentissages - Learning support service) has put a series of tools online to support students in their studies. These include methodological tools, advice on preparing for exams or defending dissertations, as well as a list of referents for each faculty.
 

Need for computer equipment

For those of you who do not have adequate IT equipment and are unable to obtain it, ULB struck a deal with Priminfo to offer second-hand laptops for €170 (excl. AVT) (technical description). These computers are primarily reserved for students who receive financial assistance through the Student Social Services Department. Do not hesitate to contact sse@ulb.be or call 02/650 20 14 to submit an application to check whether you are eligible for these computers free of charge.

Physical distancing and being out and about on campus

Outdoors

It is recommended that everyone follow the signs installed on the campuses’ main walkways in order to limit crossing paths, and maintain a 1.5-metre (5-foot) distance from others.

 Indoors (corridors, halls, etc.)

  • A distance of at least 1.5 metres (5 feet) between people is recommended (on campus, in queues, at the entrance of buildings and auditoriums, etc.).
  • Observe the indications provided to regulate foot traffic on campus, keep right in corridors, and use the posted entrances and exits to buildings, classrooms, auditoriums, etc.

Auditoriums

  • Stay at least 1.5 metres (5 feet) away from other people (in queues, at the entrance of auditoriums, etc.).
  • Use the posted entrances and exits.
 

Face masks and shields

As of now, and in accordance with the latest ministry protocol released on August 25, face masks are mandatory for students and teachers, in auditoriums, classrooms, laboratories, workshops, etc.
Regardless of whether they are wearing a face mask, teachers must remain at least 1 metre (3 feet) away from students, including during lab work, practical work, workshops, etc.
Face shields may be worn in addition to face masks. This means that face shields are optional, and cannot replace face masks.

Exceptions to wearing a mask:

  • A face shield may be worn in lieu of a fabric-based face-covering mask but only for medical reasons;
  • Persons who, due to a situation of disability as attested by a medical certificate, are unable to wear a mask, fabric alternative or face shield, are exempted from wearing a mask or a face shield alternative;
  • Due to the difficulty of being audible in a large auditorium, for class groups of more than 50 students, the teacher/speaker is exempted from wearing a mask provided that a physical distance of at least 3 metres is maintained between him/her and the participants.
 

Outgoing mobility

Mobility stays in 2020-21 are always foreseen, and subject to the decisions of the host universities, the opening of borders and the national authorities of the host countries.
We invite students who have questions or wish to postpone their stay to contact their faculty.
In view of the current uncertainty, students are advised to exercise caution and not to incur any expenses until the stay can be confirmed.

Before leaving, please check that all of the following conditions are met:
  • You have validated the necessary credits and you have the agreement of your Academic Coordinator;
  • You have been able to finalise the administrative procedures (VISA applications, etc.);
  • Your host university has confirmed that it will host the exchange students (face-to-face or virtual) - check the emails received from your host university;
  • Belgium allows travel to your host country;
  • Your host country allows the arrival of travellers from Belgium;
  • You have checked any special procedures that may be imposed on you on arrival on the territory of my host university (quarantine, documents...);
  • If you are a Belgian national, register on https://travellersonline.diplomatie.be. Students who are not Belgian nationals, are invited to contact the embassy or consulate of their country of origin as a matter of priority.
For more information on OUT scholarships, please contact your Scholarship Manager:  

 

General information on quarantine

The information below is given for information purposes only, please always consult the info-coronavirus.be website for the most recent measures.
Due to the exceeded testing capacity, new quarantine (10 days) and testing rules for asymptomatic high-risk contacts apply from 21/10/2020 to 15/11/2020. Asymptomatic high-risk contacts will no longer be tested, with the exception of healthcare professionals.



1- If you show symptoms (headaches, muscle pain, fever, dry cough, sudden and intense fatigue, throat ache, runny nose, …)

  • Quarantine yourself immediately for 7 days and get in touch with your GP.
  • Get tested as soon as possible. Social contacts must be avoided during the quarantine.
  • Your quarantine ends 7 days after the first symptoms showed AND 3 days after your fever is alleviated AND if no respiratory problem subsides. When you come back at work (that is on-site presence, if required) wear a mouth and nose-covering mask until ALL symptoms disappear AND at least for 14 days after the first symptoms showed.
It is NOT recommended to get tested before ending your quarantine, provided the aforementioned precautions were met, as PCR tests may indicate a positive result long after the infectious period.

 

2- If you are asymptomatic and have had close contacts with a Covid-19-positive person (>15mn, <1.5m-distance, flatmates, direct physical contact, …)

  • Quarantine for 10 days starting on the day of the last close contact. Social contacts must be avoided during the quarantine and greatly limited for the next 4.
  • As of 20 October, getting tested is no longer mandatory. However, scrupulous attention must be paid to your health state (self-monitoring) and to observing the sanitary rules in force. If you start to show symptoms, get tested.
  • If no symptoms show, the quarantine may be lifted after day 10.



3- If you are asymptomatic and have had low-risk contacts with a Covid-19-positive person (same colour-zone, same practical classes,…)

  • Quarantine yourself immediately for 7 days starting on the day of the last low-risk contact Social contacts must be strictly limited during the seven-day period.
  • Getting tested is no longer mandatory. However, scrupulous attention must be paid to your health state (self-monitoring) and to observing the sanitary rules in force. If you start to show symptoms, get tested.
  • If no symptoms show, the quarantine may be lifted after day 10.

If you get tested and the results are positive, notify Dr Alain Levêque’s team immediately at covid@ulb.be. This information will be treated with the utmost discretion.

We kindly remind you of the great importance of scrupulously observing the following measures to prevent the transmission and propagation of the Covid-19 virus not only in the academic community but in your family and social circles, too:
  • If you are or feel ill stay home
  • Wash your hands regularly
  • Keep a 1.5m distance between each other
  • Wear a mask on campus (both inside and outside)
  • Respect the flow of traffic on campus, keep to the right and follow the entrance and exit signs
  • Over the course of a week, always stay in the same area in the auditoriums and classrooms.
  • Disinfect your work surfaces before and after each use, and clean up your equipment regularly
  • Use disposable tissues and discard them afterwards
  • If you test positive for Covid-19, report it to covid@ulb.be
Additional measures may be taken by your faculty to ensure a proper and smooth organisation of teaching activities.

Despite these precautionary measures, you may be asked to quarantine yourself and not to come on campus, but in which cases?
Quarantining yourself for 14 days and following your classes online will be mandatory in the following situations:
  • If you come to Brussels from a red-labelled country or zone. You will find more information on this matter on the Federal Public Service for Foreign Affairs website.
  • If you test positive for Covid-19 – in which case, notify Dr Alain Levêque’s team at covid@ulb.be.
  • If one of your social bubble members tests positive for Covid-19. In this case, get in touch with your general practitioner. If s/he decides you need to get tested and the results are positive, get immediately in touch with Dr Alain Levêque’s team at covid@ulb.be. If the results are negative, you must put yourself in quarantine and follow your classes online, nonetheless.
  • If you show worrying symptoms, stay home, and get in touch with your general practitioner. If s/he decides you need to get tested and the results are positive, get immediately in touch with Dr Alain Levêque’s team at covid@ulb.be.
  • Should one of your classmates test positive for Covid-19 and that you have shared facilities with them (auditoriums, classrooms, laboratories, etc.), we will get in touch with you (on your @ulb.be email address). This email will outline what you will have to do.
If one of your professors tests positive for Covid-19, their class will be held online. We invite you to regularly check the UV to stay abreast of all potential changes regarding your classes.
ULB branded masks are being handed out as part of a Welcome Pack, during your first days at ULB and sanitizing solutions are at your disposal in every building and facility.

Welcome Pack

A Welcome Pack will be given to all students at the start of the academic year.
A tote bag made of fair trade cotton, it contains:

  • 2 ULB face masks
  • 5 reusable wipes, machine washable at 60 °C
  • 1 refillable sanitizer spray bottle
  • An information flyer

The Welcome Pack is put together by a company that employs people with disabilities.

As of Monday 12 October, the Welcome Packs will be available in our libraries, during their respective opening hours. Do not forget to bring your student card, otherwise, we cannot guarantee you will get your Welcome Pack.

Organization of classes


Teaching activities will be organised as follows from 26 October to 19 November:

  • All theoretical classes will be held digitally (including the BA1’s);
  • Laboratories, practical work and project workshops that can under no circumstances be held remotely may be held face-to-face provided the mask is worn at all times. Other teaching activities (seminars, reverse classes, etc.) must be held remotely;
  • The assessments planned over this period must be held remotely;
  • Internships are maintained in full compliance with the prescriptions of the hosting institution/place;
  • Libraries (booking required) and study rooms remain open with limited seating available, provided that social distances are strictly respected and that masks are worn at all times.
 

Study halls and workspaces 

In addition to seatings in the libraries, the restaurants on all campuses remain open as study rooms to allow you to work on your own, attend your classes virtually and use digital collaborative tools (kind reminder: all group work must be carried out online via Teams)
Access will only be granted to ULB students and sanitary measures must be observed at all times.

Here is the list of the restaurants that remain open on each campus (Opening hours: Monday to Friday 8AM-10PM and Saturdat 8AM-6PM): 

  • Solbosch : restaurant "Chez Théo" (enter via the right-side door), 200 seatings are available
  • Plaine : "restaurant du Forum", 100 seatings are available
  • Erasme : restaurant "Les presses", 50 seatings are available

Group work

All group work must be carried out digitally on Teams. For those who cannot comfortably work remotely from home, dedicated study halls workspaces are now available on each campus
 

Cleaning and sanitizing

  • Classrooms are cleaned daily, except for floors, which are cleaned weekly.
  • Writing and work surfaces are systematically sanitized by their users before they leave.
  • However, it is also recommended that students also sanitize them before sitting down.
  • Students are put in charge of sanitizing.
  • Each student will receive a sanitizer spray bottle (Welcome Pack)
  • Shared equipment (in laboratories, computer rooms, practical workrooms, libraries) are sanitized after use (pre-use or at the end of the class).
  • After practical work and laboratory work sessions, the cleaning is carried out by students under the teacher’s supervision.
  • In libraries, equipment (e.g. printers) is cleaned by the students.
  • Hand sanitizer dispensers are available at each building entrance


International students


2020-2021 Mobilities

ULB will welcome incoming students in person at the beginning of the next academic year. ULB will strictly follow and abide by the national recommendations and all measures taken thus far are subject to change according to the National Security Council's decisions. In the meantime, we invite students to get their Erasmus exchange process started whilst remaining cautious (do not sign any binding contract without the explicit green light or any kind of insurance). For more information, please contact the faculty coordinators.

Preparing your stay 

We invite you to prepare your stay while remaining prudent, and not to incur any expenses or sign any contracts before the possibility of a stay is confirmed :
  • You have been able to finalize the administrative procedures (VISA requests, etc.) ;
  • Your country of origin allows travels to Belgium ;
  • Belgium allows the arrival of travellers from your country of origin ;
  • You have checked the special procedures that could be imposed on you upon arrival on Belgian territory (quarantine, documents, etc.).

Teaching arrangements

The University has opted for a "blended learning" approach Each professor will adapt his or her theoretical course programme to avoid overflowing the auditoriums and classrooms. Teaching activities in the workshops, practical workrooms and laboratories will be maintained as usual. Please note that this face-to-face scenario implies that it will not be possible for incoming students to take courses in a fully virtual setting. We, therefore, invite incoming students to plan to be present on the ULB campuses for the beginning of the courses, i.e. no later than 14 September 2020.
For more information, please contact your faculty coordinator.
 

Extension of one's stay in Belgium

Third-country nationals who are prevented from leaving Belgium for reasons of force majeure (quarantine, flight cancellation, border closure, etc.) may request authorisation to extend their stay. More information and the de-facto procedure are provided on the Immigration Office website
 

Depending on your home zone, you may need to quarantine yourself. Should it be your case, please follow the recommendations issued by Sciensano:

  • Students must stay at a unique address. The address of this accommodation must be communicated to the students in advance so that they can duly fill in the passenger location form.
  • Any contact with other people should be avoided, including people who stay in the same house/location (keep a distance of 1.5 m remains the general rule).
  • Towels, bed linen and kitchen utensils must not be shared with other roommates. If possible, the person in quarantine should use a separate toilet and bathroom.
  • Students must be reachable at all times by the health authorities, and if necessary, cooperate by listing their close contacts (social bubble).
  • Visits by "external" people are not allowed.
  • Physical participation in social and academic activities is not permitted during this 14-day period. Classes can only be taken online, not on campus.
  • The quarantine cannot be carried out with people at risk (for example, people over 65 years of age, people with an underlying medical condition such as heart, lung or kidney problems, or people with weakened immunity).
  • Students may leave their residence - if wearing a face mask - for basic needs such as purchasing food or medical supplies, arranging urgent financial matters, etc.
  • The use of public transport should be avoided as much as possible. 
For students who could not carry out their quarantine in a university residence, ULB has struck flat-rate deals with the following Appart Hotels:
  • Appart Hotel les Citadines Toison d'or: (260 EUR for 14 nights + tourist tax 4.24 EUR/night - 59,36 EUR) = 319,36 EUR in total.
  • Appart Hotel Adagio Delta (opening 15/09): (375 EUR for 14 nights + tourist tax 4.24 EUR/night - 59.36 EUR) = 434.36 EUR in total
  • Hotel Ibis Erasmus: Same rates as the Adagio above.
  • Contact the ULB Housing Office for any question at + 32 (0)2 650 49 23 or by email: office.du.logement@ulb.be. You can also make an appointment on the ULB Accommodation page.
Updated on October 26, 2020